Report to Pomona
How does it work?
In compliance with federal laws, Pomona has a 'mandated reporter' policy (also called a ‘responsible employee’ policy), which means most Pomona employees are required to report any incident of nonconsensual sexual contact they become aware of. (If you are under 18 and reporting, these mandated reporters may also be required to inform Claremont Police Department, learn more at What happens after I report?)
- All faculty/professors
- Most administrators and staff (see exceptions below)
- All RAs
The Pomona employees who are NOT allowed to report incidents of nonconsensual sexual contact are:
- Monsour counselors (MCAPS)
- McAlister Chaplains
- Student health services staff
- The Ombuds person
You can also speak confidentially with a Project Sister Family Services counselor at the EmPOWER Center; these individuals are all legally required to keep anything you tell them confidential, unless they believe you are an immediate threat to yourself or others (ie. if you tell them you are planning to harm yourself or others they will have to report it to Pomona).
For information on other people you can speak with confidentially, such as the Pomona College Advocates, visit Support at Pomona.
You can choose to report to any of the designated administrators, by emailing, calling, or visiting their offices. Learn more about Who is involved?
There are several ways you can start the reporting process in person:
- Schedule an appointment or visit the Title IX Coordinator in the Dean of Students Office
- Schedule an appointment or visit any one of the Deputy Title IX Coordinators
- Talk to your RA about what happened. They will be obligated to report it to the Title IX office, and can help you find resources and set up a time to meet with Title IX staff.
- Call Campus Safety at (909) 621-8170, or by dialing extension 72000 from any campus phone. If you want to report to Campus Safety in person you can visit them at the Pendleton Business Building located at 150 E. Eight Street, Claremont, CA 91711.
- Contact the On Call Dean - you can reach an on-call dean 24 hours a day by calling Campus Safety (909) 607-2000 and having the on-call dean called.
If you'd like, you can save info about what happened in Callisto and bring a downloaded PDF with you to help you make a report. Learn more about this option in Using Callisto.Back to top
What happens after I report?
After you report to Pomona, the Title IX Coordinator will receive your info and contact you to follow up and determine next steps. The nature and timing of the next steps will be different for everyone. Here are the major steps of the process:
Initial Meeting: The Title IX Coordinator or a member of the Title IX Coordinator’s team will call and/or email you to set up a time to talk and give you information about your rights and resources. You can bring a PDF download of the info you submitted through Callisto if you want, but the purpose of the initial meeting will be to gain a basic understanding of the nature of the report and won’t be a full investigation. In the initial meeting, you can choose to officially report to either the college or the police, request accommodations, or do nothing.
Accommodations: You have the right to request accommodations such as changes to your housing or class schedule to avoid close contact with the perpetrator, if needed. Accommodations to your housing or class schedule can be made without any investigation, but changes to the perpetrator’s housing or class schedule can only be made if a formal investigation takes place (see Interim Measures below).
Examples of accommodations:
- Room or dorm change
- Assistance with rescheduling academic assignments, or obtaining extensions
- Transferring class sections, or
- Other accommodations and support to ensure you have a comfortable learning environment free from harassment or ongoing safety concerns.
- Read more about your rights and protections at Your Title IX Rights.
Interim Measures: Interim Measures are actions that can be implemented during or prior to an investigation, to ensure your rights and safety, or to protect the integrity of the investigation.
Common Interim Measures include:
- No-contact orders (meaning you and the perpetrator are not allowed to contact one another)
- Arranging a revised dining schedule so you won’t see each other
- Changing class sections or schedules (often of the perpetrator), or
- Implementing an interim residential suspension for the perpetrator
Case Manager: You and the perpetrator will each be assigned a separate College-appointed, trained Case Manager. The Case Manager, usually a staff or faculty member, can help you navigate through this Policy and related procedures, and support you in accessing resources, accommodations, and other kinds of support. Your Case Manager can accompany you to any meeting or hearing as your support person but is expected to be silent and non-participating. They are there to support you.
Who will be notified?
- Title IX Coordinator and team: The Title IX Coordinator, or a member of the Title IX Coordinator’s team, will coordinate all proceedings and logistics, such as any investigation, interim measures or adjudication proceedings in compliance with Pomona’s policies.
- Dean of Students and Case Manager: The Title IX Coordinator will notify the Dean of Students, and will also assign you a Case Manager. This is a trained staff or faculty member appointed by the Title IX Coordinator office to serve as your personal liaison to help navigate the process and assist you with accommodations or other support. Your Case Manager can attend any and all meeting with you, if you like.
- Campus Safety: In any case of nonconsensual sexual contact, a report must be filed with Campus Safety, but you do not have to be involved in filing the report, and the report can keep your name and other details confidential. Read on to learn about the limits of confidentiality.
- Claremont PD (CPD): Campus Safety is required by state law to notify the Claremont PD of every report of sexual assault. Except in cases where the reporting student is under 18, requests for confidentiality will be honored when possible, meaning your name and personal information will not be shared with CPD. (For example: the report may read “One sexual assault reported on this date”). Read on to learn about the limits of confidentiality.
After the initial report: You have several options, you may:
- File a formal complaint with Pomona by letting the Title IX Coordinator (or Deputy Coordinator) know that you want to make a formal report.
- Report the incident to the police. Some types of unwanted sexual contact are serious criminal offenses, such as sexual battery and rape, and Pomona is required to help you report to the police, if you wish. Visit Reporting to Police to learn more.
- Request Mediation, ONLY for cases involving sexual harassment. In cases of nonconsensual sexual contact or sexual assault mediation is prohibited by federal legislation. Learn more about Your Title IX Rights.
- Request no action. In certain cases an investigation may still occur, read on to learn more.
What if the perpetrator is not a Pomona student? If the perpetrator(s) is a student at another 7C college you can still go through the process of reporting to Pomona. If an investigation takes place, it will be through both Pomona and the other students’ college. The adjudication process will likely take place through the perpetrator’s school administrative processes. You may still request support from Pomona staff and access important resources through Pomona, and the Title IX Coordinator and Pomona Student Advocates may assist you in navigating the processes, where they differ.
Investigation: Pomona’s investigation process involves one highly trained internal investigator (a Pomona administrator, see Who is Involved?) and one highly trained external investigator from a third-party agency. The investigators may ask you follow up questions, gather evidence, and/or talk to potential witnesses and/or the perpetrator to gather more information within the next 30-60 business days. Any report submitted through Callisto may become part of the investigation record and may be shared with the perpetrator, investigators, or other involved parties.
Good Samaritan Policy: Sanctions related to alcohol or drug policy violations will not be imposed on individuals cooperating in an investigation or hearing.
Is an investigation required? If you do not want there to be a formal investigation, you can let Pomona know in your initial meeting. In certain cases, Pomona is required by law to investigate even if you don’t want a formal investigation. Pomona is required to investigate if the incident involved an act against a minor under 18, force or violence, a weapon, or a repeat behavior on behalf of the perpetrator or if there is reason to believe an ongoing threat to the community exists. You don't have to participate if you don’t want to, and Pomona is required to make reasonable efforts to protect your confidentiality, but can’t always guarantee it in those cases where an investigation is required.
Limits of Confidentiality: When Pomona is required to investigate (see above), Pomona may not be able to keep the identity and information of the reporting student confidential throughout the investigation and panel processes. You don’t have to participate in any of the proceedings, (won’t attend a hearing, won’t be interviewed by investigators) but your identity and info may still be shared with the investigation team, Adjudicator, perpetrator, and their advisor, and other relevant parties.
Investigation Report: At the end of the investigation, the investigator will compile all of the gathered evidence into an Investigation Report for the Title IX Coordinator and recommend whether there is enough evidence to move forward to a hearing. The Title IX Coordinator will review the investigation report and determine whether to accept the investigators recommendation, and issue a memo, either:
- Statement of Alleged Policy Violation – which means there is enough evidence to move forward to a Sexual Misconduct Hearing Panel. The perpetrator will have a chance to admit to the policy violation and sign the statement, but if they don’t, it means a panel will take place.
- Results Notification Memo – which means there is not enough evidence to move forward to a hearing. If this is the finding, you have the right submit any questions to the Title IX Coordinator, and/or to appeal the decision.
Post Investigation Meeting: Both you and the perpetrator will have a chance to meet with the Title IX Coordinator to discuss and receive a copy of the memo and investigation report. After the meeting, you will have 7 days to respond to the Title IX Coordinator’s finding and if desired, submit a written response. The memo, Investigation Report, and written responses from both you and the perpetrator will be presented to the Adjudicator, who will study everything and use the Statement of Alleged Policy Violation, Investigation Report, and any written responses submitted by you or the perpetrator as the primary source of information for the hearing.
Hearing before an External Adjudicator: The External Adjudicator shall conduct a hearing involving you, the perpetrator, and any witnesses. If the alleged perpetrator is a student, the External Adjudicator will determine responsibility and decide any sanctions. The standard of evidence used to determine whether a policy violation occurred is called a preponderance of evidence, meaning more likely than not, or 51% likely. In addition, if a student perpetrator admits responsibility, the External Adjudicator will decide sanctions. Pomona will keep an audio recording of the hearing and you have the right to request a copy and transcript of the hearing, if you like.
Confidentiality of Hearings: The hearings will be closed, except to you and the perpetrator, your respective advisor/support person, and each party’s Case Manager. The advisor/support person may consult with their party during the hearing but may not address the External Adjudicator. Once the hearings have ended and the process of deliberation has begun, the meeting will be closed to all but the External Adjudicator and the Title IX Coordinator.
Decision of the Adjudicator: The External Adjudicator’s decisions will be limited to:
- whether a policy violation occurred; and
- an appropriate sanction (only upon a finding of responsibility)
As soon as a decision is reached, it will be summarized in a writing containing factual findings and the basis for the conclusion, and will be prepared by the External Adjudicator within 10 calendar days of the hearing.
Sanctions: The External Adjudicator, upon a finding of responsibility, will determine sanctions for the perpetrator. In general, sanctions for:
- Sexual assaults involving penetration and force and/or incapacitation, the expected sanction is expulsion.
- Sexual assaults involving penetration without force or incapacitation, the expected sanction ranges from a one-year suspension, suspension for the perpetrator’s remaining tenure on campus or expulsion.
- Sexual assault involving nonconsensual sexual contact, the sanctions may range from probation up to expulsion.
- Any determination of responsibility for engaging in any other prohibited form of conduct may result in a sanction ranging from conduct warning to expulsion.
Appeals: Both you and the perpetrator have the right to appeal the panel’s decision within 10 days of receiving the summary decisions. Appeals must be submitted directly to the Vice President for Student Affairs. There are three major grounds for submitting an appeal:
- If improper process or procedures were used
- If new evidence has become available
- If the sanction is disproportionate to the violation
An appeal doesn’t involve a new investigation or hearing, but usually involves a review of the investigation report and other relevant documentation. Both parties will be given written notice of any appeal decision within 30 days of the appeal request, and during the appeal process any previous sanctions will remain in effect.
Perpetrator involvement: If the perpetrator was a Pomona student or faculty member, or a member of another 7C school, they will be interviewed as part of the investigation and given a chance to admit to violating policy and sign the Statement of Alleged Policy Violation. They will be told who you are and what the claim of misconduct is. They may be able to view certain information that you provided as part of the reporting and investigation process, including any information at you sent to Pomona through Callisto and the Investigation Report.
Potential outcomes: Potential repercussions for violating Pomona's Sexual Misconduct Policy range from a warning to suspension or expulsion, depending on the severity of the offense and the findings of the investigation and Adjudicator. It is also possible that they will be found not responsible as a result of the investigation. Although this outcome can feel less than ideal, it does not mean that it didn’t happen, nor does it invalidate your experience in any way. Only you can know the full truth of your experience. If you do not know the identity of the perpetrator or the perpetrator was not affiliated with Pomona or another 7C school, the school may not be able to take action against the perpetrator. However, you can still access important resources and talk through your options with allies on campus, and/or report to the police if you wish. Visit Get Support and Reporting to Police to learn more.Back to top
Who is Involved?
Any one of the Title IX Coordinator and Deputy Title IX Coordinators listed below may be the first point of contact in the initial meeting, and you may report directly to any one of them by phone, email, or in person.
Title IX Coordinator:
Title IX Coordinator/Clery Officer and Associate Dean
550 N College Ave, Claremont, CA 91711
Deputy Title IX Coordinators:
Deputy Title IX Coordinator & Director of the Smith Campus Center
Associate Dean of the College & Professor of Physical Education
Senior Associate Director of Athletics
Assistant Vice-President, Human Resources, CHRO
The following administrators may all serve as investigator and/or panel members:
- Jan Collins-Eaglin, Associate Dean of Students for Personal Success and Wellness
- Avis Hinkson, Vice President for Student Affairs & Dean of Students
- Christopher Waugh, Associate Dean of Students, Campus Life
- Sefa Aina, Associate Dean of Students, Director of the Draper Center
- Ric Townes, Associate Dean of Students
- Andrew Castro, Campus Life Coordinator
- Martin Crawford, Director, Outdoor Education
- Steven Jubert, Associate Dean of Campus Life & Director of Residential Life
- Frank Bedoya, Senior Associate Dean of Campus Life & Director of Housing and Operations
- Marco Valenzuela, Residential Life Coordinator
Campus Safety will be notified when a report of sexual assault is made, however, if you ask to remain confidential they will not receive your name or personal details:
Additional members of the Title IX Coordinator’s Team may include representatives from other Pomona or CUC offices as necessary, such as Dean of the College or Human Resources. The members of this Team oversee the resolution of the reported harassment or misconduct through the College’s resolution procedures.Back to top
Can I bring a friend?
You are allowed to have a support person (or people) with you during every part of the process. This advisor may be a friend, parent, student survivor advocate, lawyer or other advocate; you can have anyone of your choosing as your advisor. You can request a Pomona Survivor Advocate by calling or texting their 24/7 number (909) 503-7972, emailing them at [email protected], or visiting them in person at the Heart Center in Walker Lounge. You can also request an advocate from Project Sister Family Services.
For the initial meeting you are allowed to have as many support people with you as you like, but for the follow up meetings as part of an investigation and/or panel there may be times when you are limited to have only one advisor/support person with you, for confidentiality purposes.Back to top